There are two types of Meet-Me Conferences:

Scheduled Conference

A moderator schedules this conference in advance. A unique conference ID is created for this conference, and it is valid during the configured time periods. This type of conference is most appropriate for large conferences, webinars, and recurring meetings.

Reservationless Conference

A moderator creates this conference without specifying a start time or an end time. A unique conference ID is assigned to this conference, and it can be used to start a conference at any time. This type of conference is most appropriate for unscheduled or informal meetings.

Meet-Me Conferencing Quick User Guide

NOTE: This service requires additional provisioning for full functionality. Contact your administrator for assistance.

To view your current Call Me Now settings:

1. Log in to ucx.telepacific.com.
2. Click Incoming Calls on the left-hand menu.
3. On the Incoming Calls page, click the Call Me Now link in the Advanced column.
4. The Call Me Now page opens.
   

Launch the Moderator Client

The Moderator Client application must be launched from the UCx Web Portal; it does not have a separate login.

1. Log in to the UCx Web Portal at ucx.telepacific.com.
2. Click Meet-Me Conferencing on the left menu.
3. On the Meet-Me Conferencing page, click Conferences.
4. On the Meet-Me Conferences page, locate the conference you want to launch the Moderator Client for. Click the Edit link for that conference.
5. The Meet-Me Conference Modify page opens. Click the Launch Moderator Client button, located in the Moderator Access section near the bottom of the page.
   

User Interface

When the Moderator Client is launched, it shows important information in the header (such as the conference ID and moderator PIN). As moderators and participants join the conference, the client is refreshed with this information. The moderator controls are not visible until both a moderator and a participant have joined the conference.

A moderator joins the conference by dialing the conference number and using the moderator PIN (plus the security PIN, if applicable). A participant joins the conference by dialing the conference number and using the conference ID (plus the security PIN, if applicable).

When you join the conference as a moderator, global conference controls are shown in the header. Point the mouse over a moderator row to display the action controls that apply to that moderator. Each of these controls is context-sensitive: for instance, clicking the Lock Conference control locks the conference and changes the control to an Unlock Conference control.

The global conference controls in the header (from left to right) allow the moderator to:

• Start or stop Lecture Mode
• Lock/unlock a conference
• Start/pause/stop recording
• End the conference

The moderator action controls allow the following:

• Mute/unmute a moderator
• Hold/unhold a moderator
• End a moderator call in the conference

Note that Lecture Mode is controlled at the moderator level. If Lecture Mode is started for a moderator, then all other participants (including other moderators) are muted.

To display participant controls, point the mouse over a participant row. These controls allow you as the moderator to:

• Mute/unmute a participant
• Hold/unhold a participant
• Drop a participant from the conference

Moderator and participant status are indicated with an icon to the left of the name. A green arrow indicates that the moderator/participant is active in the conference. If they are muted or on hold, the status icon indicates this.

NOTE: Recordings are saved on TPx’s server for 15 days. If you would like to save a recording for longer than 15 days, download it to your computer before it expires.

View a List of Recordings

1. Log in to the UCx Web Portal at ucx.telepacific.com.
2. Click Meet-Me Conferencing on the left menu.
3. On the Meet-Me Conferencing page, click Recordings.
4. The Recordings page lists all available recordings for the conferences assigned to you as the host user.

Download a Recording

1. On the Recordings page, click Download in the row of the recording you want to download.
2. Follow your browser’s instructions to download the file.

Delete a Recording

WARNING: This delete operation cannot be undone.

1. On the Recordings page, check the Delete box in the row(s) of the recording(s) you want to delete.
2. Click OK or Apply to delete the recording(s), or Cancel to exit without deleting.

A host can add a custom welcome message to a conference as follows:

1. On the Meet-Me Conference Modify page, click the Custom Greetings tab.
   
2. The default option for the Entrance Greeting is No Greeting. Click Custom Greeting and select a greeting from the dropdown list.
3. Click OK or Apply to save changes, or Cancel to exit without saving.

A host can add delegates as follows:

1. On the Meet-Me Conference Modify page, click the Delegates tab.
   
2. Search for users to assign as conference delegates. To display specific users, enter your search criteria and click Search. To display all available users, leave the search fields blank and click Search. Search results are listed in the Available Users column.
   NOTE: The Available Users are selected from a list of hosts on the same bridge as the conference.
   Select the user(s) in the Available Users column and click Add. To add all available users, click Add All. The users are moved to the Conference Delegates column.
3. To unassign delegates, select the users in the Conference Delegates column and click Remove, or click Remove All to unassign all delegates.
4. Click OK or Apply to save changes, or Cancel to exit without saving.

NOTE: The Delete button only appears if you are the host for the conference.

A host user can delete a conference as follows:

1. Log in to the UCx Web Portal at ucx.telepacific.com.
2. Click Meet-Me Conferencing on the left menu.
3. On the Meet-Me Conferencing page, click Conferences.
4. The Meet-Me Conferences page displays all currently scheduled conferences. Locate the conference you want to delete, then click the Edit link for that conference.
5. The Meet-Me Conference Modify page opens. Click Delete.
6. The conference is deleted and the Meet-Me Conferences page appears.